Nile University Rules and Regulations

The following are the rules and regulations of Nile University Of Nigeria. It is the summary of the

PART I – Aim, Scope, Basis, and Definitions of Terms:

  1. The document outlines procedures and principles for undergraduate education at Nile University of Nigeria (NUN).
  2. It focuses on education principles for undergraduate programs based on NUC rules and regulations.
  3. Definitions for terms such as academic calendar, VC (Vice Chancellor), NUN (Nile University of Nigeria), and others are provided.

PART II – Admission, Tuition Fees, Student Registration, Transfer Students:

  1. Admission to undergraduate programs follows Senate principles within NUC regulations.
  2. Registration requirements include documentation of qualification, fulfilment of tuition and other fees, and visa requirements for international students.
  3. The matriculation ceremony is a formal oath-taking event for first-year students.
  4. Tuition fees are determined yearly; failure to pay within the specified period results in non-registration.
  5. Semester registration involves payment, online course registration, and approval by academic advisors.

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PART III – The Principles Concerning Education:

  1. The medium of instruction in NUN’s undergraduate programs is English.
  2. An academic year comprises two 18-week semesters, and weekly schedules are determined by department heads.
  3. The duration of most undergraduate programs is four years, except for specific programs like Engineering and Law, which may take five or six years.
  4. The curriculum includes compulsory and elective courses, with course details determined by department recommendations and administrative board decisions.
  5. SIWES (Student Industrial Work Experience Scheme) is part of education, and the graduation project follows specific rules set by departments.

PART IV: Examinations, Assessment, Graduation, and Achievement Status

  1. Students are required to attend both theoretical and practical class hours, examinations, and other academic studies as specified by the instructors. The minimum attendance percentage is set at 70%, and students falling below this threshold will not be eligible to take examinations.
  2. Students who fail to pay tuition fees within the stipulated period at the beginning of each semester are prohibited from taking exams.
  3. Instructors are responsible for maintaining attendance records for students.
  4. Student attendance affects the right to participate in mid-term and final examinations, as well as the grading for the semester. It may influence various assessments, such as mid-term exams, homework assignments, practical applications, and other studies, as determined by instructors. Requirements for taking the final examination are communicated to students in the course schedule at the beginning of the semester.
  5. Each course includes at least one mid-term and one final examination. Courses exempt from mid-term and/or final examinations are decided by the relevant faculty board based on departmental recommendations.
  6. The final examination carries a weight of 60%, while mid-term exams contribute a minimum of 20% (up to 40%) to the final marks.
  7. Instructors inform students of their success in each course within a semester while maintaining the privacy of personal information.
  8. Exam dates for mid-term and final examinations are specified in the academic calendar and the exam schedule provided by the Heads of Departments.
  9. Exams other than mid-term and final examinations may be conducted without a predetermined date.
  10. Final exams are scheduled as follows:
    1. On dates specified in the academic calendar.
    2. A student cannot be scheduled for more than one final exam in a day unless they have carryover.
    3. Instead of a final exam, a project may be assigned based on the course nature and the decision of the relevant faculty administrative board.
  11. If necessary, courses and exams may be conducted after regular working hours, on Saturdays, and Sundays.
  12. Instructors and invigilators are responsible for administering exams per the rules.
  13. Procedures for students who fail to take an examination are determined by relevant Heads of Departments according to rules and regulations.

Announcement of Grades and Grade Reports

(1) Students receive information about their exam results in each course within ten (10) days after the exams, provided by the respective course instructors.

(2) Transcripts, containing information on all courses, grades, and academic status since the student’s first registration at NUN, are produced by the Directorate of Admission Office upon student application.

Objection to Examination Grades

(1) Students can submit a written application to the Faculty Deanship within 10 weekdays following the announcement of exam grades to review their mid-term and final exams. The faculty member reviews the exam paper within 5 workdays after receiving the application, and any grade modifications are made per Article 27.

Errors in Grades

(1) Correction of an error in an announced course grade is decided by the Faculty Administrative Board upon the application of the related faculty member. All grading errors must be corrected before the course registration period for the following semester begins.

Assessment and Grades: ARTICLE 24

(1) Students are assigned a letter grade (A, B, C, D, E, or F) for each registered course at the end of the semester.

(2) The letter grade determination considers mid-term and final examination grades, success in studies within the semester, and attendance during course and practical work.

(3) Exemption exams’ requirements and implementation principles are decided by the Senate upon the recommendation of the relevant faculty board.

(4) The coefficients of letter grades, score intervals used in calculating Grade Point Average (GPA), and standings related to success are specified.

Graduation and Diploma: ARTICLE 25

Graduation and Diploma

(1) Students who have completed all the courses required by the curriculum, achieved a minimum CGPA (Cumulative Grade Point Average) of 2.00, and fulfilled all other program requirements are eligible to graduate.

(2) Graduates are awarded diplomas with their names, program names, and degrees written in Turkish and English.

(3) Diplomas are signed by the Rector and the Dean of the relevant faculty.

(4) In the case of dual-degree programs, diplomas are prepared in line with the provisions of the relevant agreement.

(5) In case of loss, deterioration, or damage to the diploma, the student can obtain a new diploma with a decision of the Faculty Administrative Board and upon payment of a fee.

(6) Graduates can receive their diplomas in person or through a representative by submitting their identification documents to the Directorate of Student Affairs.

Certificates and Transcripts: ARTICLE 26

(1) Certificates documenting program completion, internship, and other special achievements are issued by the Directorate of Student Affairs upon the request of students.

(2) Transcript and certificate fees are determined by the Board of Trustees and announced at the beginning of each academic year.

(3) Transcripts and certificates can be issued in Turkish and English.

(4) Students who wish to receive their transcripts and certificates through a representative must provide a notarized power of attorney.

(5) Students who have financial or other obligations to the university cannot receive transcripts, certificates, or diplomas.

Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA): ARTICLE 27

(1) The Grade Point Average (GPA) is calculated by multiplying the coefficient of each letter grade by the number of credits of the corresponding course, obtaining the sum of these products, and dividing this sum by the total number of credits.

(2) The Cumulative Grade Point Average (CGPA) is calculated similarly, considering all courses taken since the beginning of the program.

(3) Students can retake courses in which they receive a failing grade or a grade below their department’s standard.

(4) Courses for which students receive a grade of “F” can be repeated only once. The higher of the two grades is considered in the calculation of CGPA.

(5) For each semester, students receive grades as follows:

  • a) AA: 4.00
  • b) BA: 3.50
  • c) BB: 3.00
  • d) CB: 2.50
  • e) CC: 2.00
  • f) DC: 1.50
  • g) DD: 1.00
  • h) FF: 0.00

(6) In the calculation of CGPA, the coefficients of letter grades are considered.

(7) Students who receive a grade of “FF” or “FD” in a course must repeat the course in the next academic year.

(8) For transfer students, the GPA from the previous institution is not considered in the calculation of CGPA.

(9) In the event of a grade dispute, students can submit a written objection to the relevant faculty board within 10 workdays following the announcement of exam grades.

(10) In the event of a grade change, the updated grade is recorded in the student information system.

Deans List: ARTICLE 28

(1) The Deans List is prepared each semester, recognizing students with a high CGPA.

(2) The criteria for inclusion in the Deans List are determined by the relevant faculty board and announced at the beginning of each academic year.

(3) The Dean’s List is published on the university’s official website and other communication channels.

Academic Warning and Probation: ARTICLE 29

(1) Students are subject to academic warning or probation based on their academic performance.

(2) The criteria for academic warning and probation are determined by the relevant faculty board.

(3) Students on academic warning or probation receive guidance and counselling from academic advisors.

(4) Students on probation must achieve a minimum CGPA as specified by the relevant faculty board during the probationary period to continue their education.

(5) Students who fail to meet the probationary CGPA are dismissed from the university.

Leaves of Absence and Withdrawal: ARTICLE 30

(1) Students may request a leave of absence for a maximum of two semesters during their program. Leaves of absence are subject to the approval of the relevant faculty board.

(2) Students on leave of absence are not required to pay tuition fees for the respective semester(s).

(3) Students who wish to withdraw from the university must submit a written request to the Directorate of Student Affairs. Withdrawal requests are subject to the approval of the relevant faculty board.

(4) Students who withdraw during the semester without completing the registration process are considered to have withdrawn from the university for that semester.

(5) Students who withdraw during the semester can apply for re-enrollment in subsequent semesters. Re-enrollment is subject to the approval of the relevant faculty board.

(6) The university may dismiss students in cases of academic or disciplinary reasons. Dismissal decisions are made by the relevant faculty board.

Internships: ARTICLE 31

(1) Students are required to complete internships as part of their program, as specified in the curriculum.

(2) The relevant faculty board determines internship regulations, guidelines, and evaluation criteria.

(3) Students failing to fulfil internship requirements may be subject to academic sanctions.

(4) In cases where students face difficulties in finding suitable internship placements, the university may assist in coordination with relevant industry partners.

(5) Students who complete their internships are awarded certificates by the university.

(6) Internship certificates include details such as the student’s name, program, duration of the internship, and the name of the host organization.

(7) Internship certificates are signed by the relevant faculty supervisor and the Dean.

Graduate Thesis: ARTICLE 32

(1) Master’s and doctoral programs may require students to complete a graduate thesis.

(2) The relevant graduate school board determines thesis regulations, guidelines, and evaluation criteria.

(3) Students failing to meet thesis requirements may be subject to academic sanctions.

(4) A thesis defense is required for the completion of master’s and doctoral programs. The defence follows the procedures specified by the relevant graduate school board.

(5) Students who successfully defend their theses are awarded degrees with the mention of “Thesis Completed.”

Student Conduct and Disciplinary Measures: ARTICLE 33

(1) The university expects students to adhere to a code of conduct, and any violation may result in disciplinary action.

(2) Disciplinary measures may include warnings, probation, suspension, or expulsion, depending on the severity of the violation.

(3) Disciplinary proceedings are conducted by the Disciplinary Committee, which includes faculty members and student representatives.

(4) Students have the right to defend themselves during disciplinary proceedings, and decisions are made based on the evidence presented.

(5) The university reserves the right to involve law enforcement authorities in cases of serious misconduct.

(6) Students found guilty of academic dishonesty, such as plagiarism or cheating, may face academic penalties, including failure in the course or expulsion.

Appeals Process: ARTICLE 34

(1) Students have the right to appeal disciplinary decisions. Appeals must be submitted in writing to the Appeals Committee within a specified timeframe.

(2) The Appeals Committee reviews the appeal and may uphold, modify, or overturn the original decision.

(3) The decision of the Appeals Committee is final and binding.

Student Grants and Financial Aid: ARTICLE 35

(1) The university provides various forms of financial aid and grants to eligible students.

(2) The criteria for eligibility, application procedures, and disbursement of grants and aid are determined by the Senate.

(3) Students facing financial hardship may apply for financial assistance, and their cases will be reviewed by the Financial Aid Committee.

(4) The university is committed to promoting equal opportunities, and special consideration may be given to students with exceptional financial needs.

(5) Recipients of financial aid are expected to maintain satisfactory academic progress to continue receiving assistance.

Leave of Absence and Withdrawal: ARTICLE 36

(1) Students may request a leave of absence for health, military service, educational pursuits, or other valid reasons. The maximum leave period is four semesters, with a maximum of two consecutive semesters each time.

(2) Leave of absence requests must be submitted to the relevant department chair along with supporting documents before the end of the add-drop week.

(3) The department chair, in consultation with the academic advisor, forwards the request to the administrative board for a decision.

(4) Returning from leave requires a new application, subject to approval by the administrative board.

(5) Students withdrawing from the university must follow specified procedures, and any tuition or fees paid may be refunded based on the timing of the withdrawal.

Withdrawal for Health Reasons: ARTICLE 37

(1) Students may be asked to withdraw for health reasons based on a certified report from an approved hospital.

(2) Readmission after health-related withdrawal requires a valid medical report indicating fitness to continue studies.

(3) Withdrawn students may be entitled to a refund based on the timing of the withdrawal, contingent on meeting specific conditions.

Registration Cancellation and Expulsion: ARTICLE 38

(1) Students wishing to cancel their registration must apply to the Registrar’s Office.

(2) Cancellation or expulsion on any grounds requires adherence to university procedures, including settling financial obligations, before obtaining personal documents.

(3) Expulsion can occur for reasons such as gross misconduct, examination malpractice, starting education elsewhere, contagious diseases, prolonged non-registration, or exceeding the specified study duration.

(4) Re-admission after expulsion is subject to Senate approval and incurs current student fees.

Aegrotat Degree: ARTICLE 39

(1) An aegrotat degree may be awarded to a candidate unable to take exams due to illness, provided the student meets specified conditions.

(2) The Faculty Board may recommend the awarding of an aegrotat degree, considering factors such as serious illness, completion of 70% of final year courses, and a minimum GPA of 1.0.

(3) An aegrotat degree is awarded without classification and does not allow the degree holder to re-enter any part of the same degree examination in subsequent years.

(4) Applications for an aegrotat degree are submitted by the candidate to the Head of Department, with the recommendation forwarded to the Senate.

(5) Replacement copies of diplomas or certificates are not issued for changes in a graduate’s name or surname.

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Diplomas, Certificates, and Other Documents: ARTICLE 40

(1) The format, size, and information on degree certificates are specified by the Senate.

(2) Diplomas, certificates, and other documents issued to students follow guidelines set by the Senate.

(3) Tuition fees and all university-related obligations must be fulfilled for a student to be granted a degree.

(4) Replacement copies of lost degree certificates are issued once, annotated as “second copy.”

(5) Changes in a graduate’s name or surname after graduation do not warrant changes to diplomas or certificates.

Disciplinary Procedures: ARTICLE 41

(1) Disciplinary procedures follow the rules and regulations ratified by the Nigerian Government and the NUN Law.

Student Grants and Aids: ARTICLE 42

(1) The distribution of student grants and aids obtained from various sources is determined by the Senate.

Leave of Absence (Defer): ARTICLE 43

(1) Students may be granted leave of absence for health, military service, educational pursuits, or financial and familial obligations, with a maximum of four semesters.

Withdrawal for Health Reasons: ARTICLE 44

(1) A student may be asked to withdraw for health reasons certified by an approved hospital.

(2) Readmission is possible with a valid medical report certifying the student’s fitness to continue.

(3) Tuition fee refunds may be available for withdrawals due to health reasons, subject to timing.

Registration Cancellation and Expulsion: ARTICLE 45

(1) Students may cancel their registration by applying to the Records Office.

(2) Financial obligations must be fulfilled for cancelled registrations, and dismissal cases are considered for readmission by the Senate.

(3) Students may be expelled for gross misconduct, examination malpractice, starting education at another institution, contracting specified contagious diseases, not renewing the registration for two consecutive semesters, or exceeding the specified study duration.

(4) Re-admitted students, regardless of reason, are subject to current student fees.

Notifications: ARTICLE 46

(1) Notifications are sent to students’ postal or email addresses.

(2) Students must follow messages sent to the official email address and announcements on bulletin boards.

(3) Keeping the official email address active and updating address changes are student responsibilities.

(4) Unread notices to inactive or unmonitored email addresses are deemed notified.

(5) Regulations and guidelines related to students’ general affairs are published on the university’s official website, and students must follow these announcements.

Quality Assurance: ARTICLE 47

(1) Students evaluate courses through focus group discussions, questionnaires, and external examination systems.

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